AGENDA ITEM C - Review "Standards" involved with "Recordkeeping in the NSW Public Sector"
DTE: Tue 10 Mar 2015 TME: 16:00 – 17:00
LOC: Balgowlah RSL 30 Ethel St SEAFORTH 2092
TVL: Seaforth 2092 Bus:143/144/169/178/180
IVT: PMA Peter AXTENS LLB Chair DAA Don ARCHBOLDWPR Pim RAVESTIJN ILT Ian TRAVELLER
TMK Tim CHENKO JNN Jon NILSEN
THD Tasman DUFFY SGG Stephen GOULD
OBJ:
Understanding the differences between "Recordkeeping Standards" and "Data
Interoperability Standards"
1 Review NSW ICT Strategy for "Recordkeeping in the Public Sector"
There are 5 sections
1 Legislation
2 Policies
3 Standards - THIS PAGE
4 Data Interoperability Standards
STANDARDS16:20 - 16:40 Review Standards
In accordance with the provisions of the State Records Act (section 13),
State Records may approve standards and codes of best practice for
records management for use by public offices.
Recordkeeping standards are mandatory, measurable and include minimum
compliance requirements, however, they are outcomes oriented, rather
than prescriptive.
Standards issued by State Records under the Act include:
1 Standard on the physical storage of State records
2 Standard on records management
State Records is required under the Act to consult with public offices
on any proposed standard or code of best practice.
Public offices may be contacted periodically for feedback on existing
or proposed standards and codes of best practice.
Please note with the issue of the Standard on records management on
2 March 2015, the following standards have been revoked and are no
longer in use:
1 Standard on full and accurate records
2 Standard on managing a records management program
3 Standard on digital recordkeeping
4 Standard on counter disaster strategies for records and
recordkeeping systems
5 Standard on appraisal and disposal of State records.
Superseded standards can be consulted on www.opengov.nsw.gov.au
Codes of best practice
Codes of best practice are documents which codify and describe best
practice, functioning as a benchmark against which an organisation
can measure its practices and systems.
They are not designed for a formal auditing framework.
Nonetheless, failure to comply would leave a public office open
to criticism in an investigation where recordkeeping practices
were an issue.
Codes of best practice issued by State Records under the Act
include:
Australian Standard and International Standard AS ISO 15489,
Records managementImplementing the new Standard on records management
State Records has developed an implementation guide for the new Standard on
records management.
The Guide has three sections:
1 understanding the requirements of the new standard
2 meeting obligations under the State Records Act 1998
3 transitioning from five standards to the new standard.
Published February 2015Home | Mtg Index |This Agenda | Item A | Item B | Item C | Item D | Minutes | Participation Records | Disclaimer | Copyright
