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OLGR QUESTIONS ON KIDS SAFE-AT-SPORT CDSE FUNDING 16:48 Wed 28 Feb 2007 REF: ZCPACFC2 Y/R: E 14:57 2007/02/27 TO: Stephen HOWARD cc "Kids Safe-at-Sport" Project Team Secretary OIC Management Committee NSW OFFICE OF eConsultants LIQUOR, GAMING & RACING Dear Stephen - thank you again for a rapid response and the five questions posed. This is our reply to your response A Case for consideration perhaps as Category 1 as well as Category 2 B Answers to 5 questions C Next Steps A CASE CATEGORY 1 AS WELL AS CATEGORY 2 IN CDSE > project would not come within Category 1 of the CDSE Guidelines as > the project is not exclusively directed to low income and disadvantaged > people , but may come within category 2 of the CDSE Guidelines. We believe that there may be case for consideration as a Category 1 application in that the Sports areas involved with "low income and disadvantaged people" may obtain the most benefit from sponsorship and operation of the "Kids Safe-at-Sport" application. In my own experiences with a Junior Sports Club that was receiving over $ 186,000 per annum in Membership Fees and $ 60,000 in Junior Sponsorship, the problem was that the Management Committee did not want to know about the Child Protection issue irrespective of the Legislation. The Child Protection issue has been on the Australian Sports Commission website for three years. The Councils ran programs 3 years ago about Sporting Clubs Mandatory requirements under the Child Protection Legislation However the Football Club Management Committee voted against it because of the problems of organising and maintaining a Child Protection Policy and Complaints process Hence this is why this initiative has been instigated by Parents independent of any sporting affiliations B ANSWERS TO FIVE QUESTIONS The answers to your questions need to considered in the light of a the transition to the Information Economy as explained by two Chief General Managers from the National Office of the Information Economy [NOIE] at two OIC seminars in 2001 b the contract awarded to OIC members by the Department of Employment, Workplace Relations and Small Business [DEWRSB]. This contract was for OIC Members to develop a series of On-line Questionnaires for 273 NSW Councils about "On-line Delivery Services by Local Government" c The Electronic Transactions Acts passed by each State Government The five questions are: 1 Why different/better than Australian Sports Commission website ? 2 Will people pay for accessing the website ? 3 How will website be maintained and people paid to maintain ? 4 How is project Self-funding ? 5 Donating Clubs receiving benefit from donation ? > 1. how will the project's website be different/better than the Australian > Sports Commission ?; The proposed project web-site will be very different to the Australian Sports Commission in a number of ways including: a Difference between Central Repository and Local Repository b Navigation Central sites v Local Sites c Cost and complexity Central System software v Local System d Part of Local Team Information System e System designed to encourage weekly visits by parents/children f Child Protection process enhancement of current System a Difference between Central Repository and Local Repository The Australian Sports Commission is a Central Website whereas the "Kids Safe-at-Sport" is a local web application that operates on the Sports Club's local PC. If the Sports Club does not have a PC there will be access to the Local Peak Body so that parents can check if the Sports Club has complied with collecting the Child Protection Forms from Team Managers and Coaches either from the Library or Home PCs b Navigation Central sites v Local Sites One of the problems for Central Sites like the Australian Sports Commission [ASC] is that the parents would rarely visit the web-site. It is a daunting mission to try and navigate through the ASC website and the computer response to complete the Child Complaint forms may be unacceptable c Cost and complexity Central System software v Local System In addition the cost and complexity of software for a Complaint Registration process on a central site would make the project untenable d Part of Local Team Information System It will be part of a local system providing local maps, venues, team histories as well as a record of the coaches and managers who have completed the CPD forms as part of the information about the team management We have visited a number of Local Junior Sports Clubs web sites and none of them provided Local Junior team information e System designed to encourage weekly visits by parents/children The system has been designed to encourage players/parents to visit the site each week and become familiar with navigating the site while checking results, team BBQ rosters and team net rosters and match reports f Child Protection process enhancement of current System The Child Protection Complaint Process is an enhancement Of a current system The system has been designed to include incident forms as well as Child Protection Complaints that would automatically be routed through to the appropriate channels eg in Football a copy would go the Club, the Local Peak Body, the State Peak Body and the Australian Sports Commission > 2. will people pay for accessing the website ?; > There will not be a charge for accessing the information on the Website. The System has to be designed so that there is a record of who wants to access certain information and if they have the appropriate authority to access that information ie someone who wants to check a Child home address or School will require an access code. However for emergencies there will be a 24-hr mobile call centre number > 3. how will the website be maintained / will people be paid to maintain > it/who will pay those costs?; > A How will website be maintained B How will people be paid to maintain it - from Sponsorship C Who will pay those costs - Local Business Sponsors A HOW WILL WEB-SITE BE MAINTAINED There are several aspects to consider here. a The Framework b Team Sponsorship c The Weekly Operation a Framework One of the objectives of this project is to provide a way for Junior Sports Clubs to receive sponsorship that more than covers the cost of equipment and license fees There is an annual license fee to the sports clubs for a web application that will generate more than sufficient sponsorship fees for Junior Sports Clubs to cover the cost of the license fees If the Junior Sports Clubs are unable to attract sufficient Sponsors for the Web-pages after 12 months to cover the cost of the License fees then we will review the site The "Kids Safe-at-Sport [KSAS]" project is an enhancement of an existing "Junior Sports Information System [JSIS]" JSIS was initially developed in 2005 to provide "A Leadership Development And Responsibility Practice" web site to improve the playing and social skills for an U7Team This Framework and set up includes local maps and Teams for the season and team Rosters for the Nets and BBQs The JSIS framework is licensed from the OIC/CZAG/JSIS Project team. There is a membership fee to Join the "Kids Safe-at-Sport" Network. This Network will provide a number of services to Junior Sports Clubs including: 1 how to apply the Child Protection Legislation 2 Co-ordinate the Child Incident Forms 3 provide on-line advice on the JSIS The membership fee to join the KSAS-AU Network is based on the number of Junior Sides that a Club has and a fee per registered member per Sporting Club One of the benefits of membership of the KSAS-AU Network is the ability to license the Junior Sports Information System [JSIS] The current License fee is based on 1 A set-up costs $50.00 - $ 400.00 per year 2 A fee per Registered member $ 1.00 - $ 4.00 per member 3 A web-page fee $ 1.00 per web/page per year 4 A hits per page fee 10 c per hit Currently very few of the Junior Sporting Clubs have On-line Registration Systems. The Player Parents have to complete paper Registration Forms. All the team allocation is carried out manually which is a very Time consuming process for the Age Co-ordinators The JSIS System has been designed so that all of this information is generated automatically when the Parents register On-line that their child will be playing that Junior Sport This registration can be either from a Home PC or from a Library b Sponsorship of the Club Sites Many Clubs have sponsorship officers to arrange Sponsorship for the Club. Hence the JSIS System provides a reason for the Sponsorship Officer to contact Local Businesses If they do not have a Sponsorship Officer the KSAS-AU Network will contact Local Companies to see if they are prepared to sponsor the Local Team There is a Sponsorship Registration Page so that the Sponsors Logo can be allocated to a Local Team web-site c The Weekly Operation The weekly operation is for weekly game results and teams results The weekly operation of Club results and teams would be carried out by the Players and Players’ Parents B HOW WILL PEOPLE BE PAID TO MAINTAIN IT The Junior Sport Information System is designed so that the whole system can be update locally for content and be paid from Local Sponsorship of the Web sites The KSAS-AU Network will co-ordinate the Sponsorship fees and record sponsorship fees and work carried out to maintain and update the content of the Local Sites These Local Team Sponsors could be members of the Area Sports Sponsorship Network and participate in any Electronic Dispute Resolution Committees C WHO WILL PAY FOR THOSE COSTS The payment for the maintenance and the Junior Team Support will come from Local Sponsorship for the Junior Sports by Local Business The Sponsorship could be by 1 Financial Contribution to Club 2 Benefits in Kind to the Club 3 Percentage of new business from Sports Club 4 Visits to Sponsors Web page > 4. could you please explain the comment in your e-mail dated 23 February > 2007 that "The project has been designed as a self funding project to > assist Local Business to support local Junior Sports teams " As outlined above the project has been designed so that Junior Sports Club can receive website sponsorship from Local Small Business Enterprises as part of the Local Information Economy. If the Small Business does not have a web-site, we are developing A 10 week 1 hr on-line program to teach local school-leavers/unemployed people how to develop web-sites with back-end accounting processes These web-pages and back-end accounting processes will be validated by the OIC Centrelink is a member of the OIC. This project will be discussed with them as the 10 week 1 hr on-line program will include teaching the following IT Skills 1 Web-page design 2 Word-processing 3 Spreadsheet 4 Database 5 Understand the Australian eCommerce Standard AS4590 6 On-line presentation for Marketing/Sponsorship Strategies 7 E-mail Distribution > 5. in relation to the comment at the top of page 4 of the Mosman RSC > CDSE Funding Application -" If there was interest from other Councils for > a similar program for the parents in their Area and , there was sufficient > Local Business support to generate profits , then 10% of the profits > would be contributed to the Mosman RSC Local Sport support fund." > - there is a concern that the donating club should not be receiving a > benefit as a result of its donation. Thank you for pointing that issue out about the CDSE Application That Statement is withdrawn as part of the Funding Application However the Economic Model that has been develop for OIC projects is to provide Project Sponsors with an Return on Investment [ROI] for any Sponsorship. The ROI options are 1 10% after 12 months 2 100% after 36 months 3 200% after 60 months A donating Club like Mosman RSC could allocate the 10% to any Junior Sports Club perhaps offering Computer Equipment or further application development C NEXT STEPS Thank you again for your advice and rapid response to clarifying the CDSE Application. Please forward any further questions Regards Stephen GOULD Public Officer OPEN INTERCHANGE CONSORTIUM E firstname.lastname@example.org M: 0416-009-468 W: http://www.oic.org On 27 Feb 07, at 14:57, Howard, Stephen wrote: > Mr Gould > > Thank you for the additional information which has been considered > by the relevant Board Member as well as your original e-mail dated 23 > February 2007. > > On the basis of all the information currently available, the Board Member > considers that the proposed donations ($10,000 and $5,000) to the > project would not come within Category 1 of the CDSE Guidelines as > the project is not exclusively directed to low income and disadvantaged > people , but may come within category 2 of the CDSE Guidelines. > > The Board Member has requested the following additional information :- > > 1. how will the project's website be different/better than the Australian > Sports Commission ?; > > 2. will people pay for accessing the website ?; > > 3. how will the website be maintained / will people be paid to maintain > it/who will pay those costs?; > > 4. could you please explain the comment in your e-mail dated 23 February > 2007 that "The project has been designed as a self funding project to > assist Local Business to support local Junior Sports teams " ;and > > 5. in relation to the comment at the top of page 4 of the Mosman RSC > CDSE Funding Application -" If there was interest from other Councils for > a similar program for the parents in their Area and , there was sufficient > Local Business support to generate profits , then 10% of the profits > would be contributed to the Mosman RSC Local Sport support fund." > - there is a concern that the donating club should not be receiving a > benefit as a result of its donation. > > Regards > > > Stephen Howard > Secretary > Liquor Administration Board > > -----Original Message----- > Sent: Tuesday, 27 February 2007 2:22 AM > Subject: OLGR-CDSE,Child Protection and Council Sports Teams > > > 11:53 Mon 26 Feb 2007 REF:612DOEN1 > > TO: Stephen HOWARD cc "Kids Safe-at-Sport" Project Team > Secretary OIC Management Committee > NSW OFFICE OF eConsultants > LIQUOR, GAMING & RACING > > Dear Stephen - Thank you for your speedy response to the inquiry for > Advice from OLGR on possible funding from CDSE for Child Protection and > Council Sports. > > The email provides > > A Sports Clubs responsibilities on Aus Sport Commission > B Contact with Local Council re Sports and CDSE > C Mandatory Child Protection Reporting for Sports Clubs > > A SPORTS CLUBS CHILD PROTECTION RESPONSIBILITIES > > Please find attached a copy of the web-page on the Australian Sports > Commission relating to the responsibilities of Junior Sports Clubs > on Child Protection issues. > Document AS1CPDP1.doc > > The responsibilities for Junior Clubs include: > > 1 Ensuring coaches and managers have signed the documents > > 2 Advising parents that the documents have been signed and collected > and the proper procedure to register a complaint > > 3 Establishing a Complaints Procedures process for parents/children > for the Mandatory Register complaints on Child Abuse to the > Australian Sports Commission > > While many of the Junior clubs can deal with section 1 few can comply > with a Complaints Procedure process particularly one that is independent > of the Sports Club involved. > > This is why an independent Complaints body is required which is what > the "Kids Safe-in-Sport" project is proposing to provide for Junior > Sport in Australia. > > B CONTACT WITH LOCAL COUNCIL RE CDSE > > Although the Registered Clubs that turnover more than $ 1,000,000 from > Poker Machine revenue are supposed to provide 1.5% revenue to > Community groups as part of the CDSE, it appears that many contributed > the revenue to the Local Council to distribute to Community Groups > > On Fri 23 Feb 2007 Claire and I had a meeting with the Local Council > Director of Community Development who stressed budgets were > stretched and we should seek support from the Local Clubs. > > We were provided with a pamphlet "A to Z Guide Sporting Clubs of > XXXX Council" - most Councils provide this leaflet at their libraries > > There were 17 Sports listed with 26 Clubs > > 14 of those clubs have an email address while 12 provided web addresses. > > This pamphlet has provided a base document for a uniform Child > Protection Reporting process as per attached spreadsheet which > is for Public Comment > Spreadsheet: Cxxxsc71.xls > > C CHILD PROTECTION PROCESS FOR JUNIOR SPORTS CLUBS > > An example of why an Independent Child Protection process is > my own experiences with a Junior Sports Club on the Northern Beaches. > > In 2005 it had 1,463 registered players where 390 were seniors and > 1,073 were juniors > > There were 115 teams in total with 23 Senior teams and 92 Junior > Teams > > In 2006 I was on the Management Committee as the under 8 Age > Co-ordinator. > > When I tried to explain that the Club had to comply with Mandatory > Legal requirements for Child Protection and establish a Complaint > Process it was ignored in the minutes by the Management Committee > > Hence the urgency to have a proper process in place as I am sure most > Junior Sports Clubs are "managed" by the Senior Team players > > An example is the process so that Parents can review if the Junior > Sports Club has at least collected the Child Protection Forms when > they are checking out the Training Nights > > Over the week-end the "Kids Save-at-Sport" Project Team developed a > spreadsheet for all the Sports teams in a Council Area. > > This is the start place for all clubs to record not only the Child Protection > documents but also to comply with the Mandatory Reporting Requirements > defined by the Child Protection Legislation > > NEXT STEPS > > As there may be other State Government departments interested in this > issue this email has been distributed for Public comment > > Any OLGR advice and direction on CDSE funding or other funding for > this important issue for many parents would be appreciated. > > Thank you > > Regards > > > > Stephen GOULD > Public Officer > OPEN INTERCHANGE CONSORTIUM > 14:18 M 2007/02/26 Syd 2065 > > E: email@example.com > M: 0416-009-468 > > On 23 Feb 07, at 17:16, Howard, Stephen wrote: > > > Mr Gould > > > > Are you able to provide a copy of the Attachment A referred to at the > top of page 2 of the Mosman RSC CDSE Funding Application?[ Home ] [ Junior Sport Information Services [JSIS] ] [ U8 Age Group Child Protection Verification ] [ Kids-Safe-at-Sport [KSAS-Au] ] [ Volunteer Mgt Process [eVAMP] ]