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THE ROLE OF AN ELECTRONIC NOTARY
Purpose
Electronic Notary for e-mail
Examples Sender Organisation E-mail message types
Subscribing to Distribution Lists
Electronic Notary for Distribution Lists
Reasons to record registration histories
Un-subscribing from Distribution Lists
Role of Electronic Notary with Distribution Lists
Un-subscribing from unsolicited Distribution Lists
Electronic Notary for Unsolicited e-mail Distribution Lists
Copyright & re-publication
Purpose
This is an outline of a proposed Electronic Notary process for e-mail.
This Electronic Notary process has evolved from experiences with direct
marketing in the 1970s and 1980s and e-mail marketing since 1980.
This outline process is put forwarded to the Treasury department
E-commerce Panel of Experts for consideration.
The concept of the Electronic Notary as a Value Added Network Service [VANS]
was developed by Halisa in Oct 1988 for the Australian Insurance Industry
The acceptance of this concept was confirmed by the Legal Workshop 12:00-12:30 at
the TEDIS EDI Conference in Brussels in Jun 1989
It is supported by reference to the article "E-mail: the final frontier"
Australian 23/11/1999 and the requirement for "a terser way of
communicating by e-mail".
It is envisaged that there will be a number of work groups required
to finalise the message types for each industry group.
The planning to support this "terser way of communicating by e-mail"
has to be carried out now.
This is to enable e-mail software developers to include these more
"terse ways of communicating" in E-commerce and e-mail software
before e-mail becomes too prevalent as a business communications
tool and congests the Internet even further to unacceptable levels
of response.
The process for an Electronic Notary for E-commerce transactions is
different.
Electronic Notary for e-mail
There are Standard messages to
a subscribe to receive e-mail on a distribution lists
b unsubscribe from a distribution lists
c unsubscribe from an unsolicited distribution list
d confirm registration for distribution list
e confirm de-registration from distribution list
f acknowledge de-registration from distribution list
Each standard message is given a code so that only a code is sent not
the message
There are Standard fields for e-mail addresses
1 Personnel e-mail address
2 Departmental e-mail address
3 Corporate e-mail address
Examples Sender Organisation E-mail message types
a Any organisation that wishes to distribution information by
e-mail has to register with its Association that it will be
distributing certain types of information by e-mail eg:
1 Notices of Events
2 Product updates
3 Project Information
4 Marketing information
5 Medical records
6 Complaint registration
b The contacts details and physical address of the ISP
Subscribing to Distribution Lists
a a standard message is sent to the organisation. A copy is posted to the Electronic
Notary
b A confirmation registration message is sent from the organisation. A copy is
registered at the Electronic Notary
Electronic Notary for Distribution Lists
c The name of the person who registered is recorded
d The e-mail address of the person who registered is recorded
e The organisation that has been subscribed to is recorded
Reasons to record registrations histories
a Assist identify e-mails that congest systems
b enable research to assist reduce congestion
c assist identify distributors that may require assistance to streamline distribution
documents particularly if include graphics, moving picture, voice etc
Un-subscribing from Distribution Lists
a a standard message is sent to the organisation. A copy is posted to the Electronic
Notary
b A confirmation registration message is sent from the organisation. A copy is
registered at the Electronic Notary
Role of Electronic Notary with Distribution Lists
The information recorded by the Electronic Notary includes:
c The name of the person who de-registered
d The e-mail address of the person who de-registered
e The organisation that has been un-subscribed
f a code that confirmation of de-registration has been sent by the Consumer
g a code to confirm that the de-registration code has been received by the Organisation
h a code to confirm that acknowledgment of de-registration has been sent by the
Organisation
i a code to confirm that the acknowledgment has been received by the Consumer
Un-subscribing from unsolicited Distribution Lists
a a standard message is sent to the organisation. A copy is posted to the Electronic
Notary
b A confirmation registration message is sent from the organisation. A copy is
registered at the Electronic Notary
Electronic Notary for Unsolicited e-mail Distribution Lists
The information recorded by the Electronic Notary includes:
c The name of the person who de-registered
d The e-mail address of the person who de-registered
e The organisation that has been un-subscribed
f a code that confirmation of de-registration has been sent by the Consumer
g a code to confirm that the de-registration code has been received by the Organisation
h a code to confirm that acknowledgment of de-registration has been sent by the
Organisation
i a code to confirm that the acknowledgment has been received by the Consumer
Conclusion
The key for effective Confidence in E-commerce is for a better way to manage e-mail so that the
Consumer has choice without being swamped by unsolicited e-mail while business traders have
the Ability to compete in both the national and international market without being hampered by
restrictive national guidelines.
It provides the opportunity for Australian software developers to work together to provide
software which will enable the Consumer and Australian traders to benefit from exports of
software.
Copyright & re-publication
This document is the Intellectual Property of the Halisa International Group.
It can be reprinted at any time and included in other documents provided acknowledgement and
reference is given to "HIGENBPM1 19/01/2000"
OPEN INTERCHANGE CONSORTIUM
PROJECT: Building Consumer Confidence in E-commerce: Best Practice Model for Business
STAGE: Discussion paper 19/01/2000
REF:A2ECPAD1
