INDEX Purpose of project Objectives of Project Scope of Project Stages of Project Sponsors of Project stages Letters of Support for ITOL Grant 1997 This index will be continually updated as the project moves through its different stages. PURPOSE The purpose of the ELECTRONIC ASSOCIATION INFORMATION MANAGEMENT (EAIM) system is to provide an electronic information management system for any organisation that is involved with committees, members and/or organising functions. It is intended to enable small and medium size organisations as well as large organisations to operate far more effectively using Electronic Information Technologies (EIT). The project is perceived as an opportunity for the project participants to accrue intellectual property royalties from participating in the specification, development, marketing, implementation, support and continued enhancement of the product. OBJECIVES EAIM is viewed as the cornerstone for Associations, Societies, Institutes and Foundations to become an Information Resource for members and contacts. The current objectives of EAIM are: To enable Associations, Societies, Institutes and Foundations (ASIF) to distribute and receive information by post, fax, e-mail and the Internet to members and potential members To encourage ASIFs to appreciate the benefits of Electronic Information Interchange (EII) by automatically compiling statistics and historical comparisons To enable Associations, Societies and Institutes to provide enhanced services for members without increasing the administration and management overheads To develop a product and expertise for export revenue To provide a long term revenue stream for the participants in the project Back to index SCOPE OF PROJECT Currently the scope of phase 1 of the EAIM project is to develop: a Electronic Committee Information Management (ECIM) b Electronic Event Information Management (EEIM) c Electronic Member Information Management (EMIM) a Electronic Committee Information Management - ECIM Electronic Committee Information Management (ECIM) is based on research with the OHA Rugby Football Club (OHRFC), South Sydney Council, South Sydney Chamber of Commerce (SSCC), the Australian Water and Wastewater Association (AWWA) and the British Standards Institution (BSI) These research projects evaluated the issues of information distribution and response to the items on the agendas. ECIM addresses several functions for committee management including: The formation process The scope and objectives Agendas, Records and Minutes Attachments and supporting information Item tracking though multiple meetings Attendance records Historical review A: Committee Management Guidelines B: Objectives, Structure and Time Constraints C: Codes for Committee Management System D: Committee Management Guidelines ECIM provides a simple way for committees, both formal and informal, to be established with clearly defined scope and objectives. b Electronic Event Information Management - EEIM Electronic Event Information Management (EEIM) is based on research projects with Hampton School, the Open Interchange Consortium (OIC) and the UK Institution of Electrical Engineers (IEE) These research projects evaluated the issues of resource management, marketing and effective event management. The modules of EEIM include: Research and booking appropriate venues Receiving and refining authors papers Marketing and registration for events Production conference papers and handouts Exhibitors and sponsor management Attendance and cost/profit records Historical review. Back to index c Electronic Member Information Management - (EMIM) Electronic Member Information Management (EMIM) is based on research joint venture projects with a number of organisations including the British Standards Institute (BSI), The UK Institute of Electrical Engineers (IEE) and the Open Interchange Consortium (OIC). These research projects evaluated the issues of changing membership information, member participation and contribution, membership participation/contribution and member voting eligibility. The modules of EMIM include: Standard profile for papers, fax and e-mail distribution Participation and contribution records Marketing and membership renewals Electronic voting Historical review STAGES OF THE EAIM PROJECT Specification Mar '96 - Sep '96 Prototype Nov '96 - Apr '97 Market Research on Prototype May '97 - Nov '97 In Dec '97 EAIM was placed on hold for 2 years while OIC focused on the Y2K issue with OIC Y2KRAMP. Web site development Dec '97 - Mar '98 Market Research for pilot funding Apr '98 - Pilot development Production system Marketing production system Back to index SPONSORS OF THE EAIM PROJECT There were sponsors for different stages of the project: a. Specification The following OIC member organisations were involved in the specification of EAIM: MEMBER MEMBER REPRESENTATIVE Advansys Greg Bell/Jeremy BELL Bruce Askew & Associates Bruce ASKEW AIDC David KOHN/Graham MILLS Commonwealth Bank Aus Stephan SMYDZUK Decision Support Centres Aus John MILFORD/Ron EXTON Govt Purchasing Index Simon TILLEY Halisa-NSW Partnership Stephen GOULD Hypercom Robert WHITER Kimberly-Clark Mario CARNIATO Media Technology Damien CARR MN & Associates Mark NELSON Optus Communications James WILSON Quintiles Australia Les GILLINGS SDG & Associates Stevan GILLMORE b Prototype The following OIC member organisations sponsored the funding for the development of the project prototype: MEMBER MEMBER REPRESENTATIVE Ourworld Global Network Tom KOLTAI AIDC David KOHN Commonwealth Bank Stephan SMYDZUK Quintiles Les GILLINGS Halisa International Stephen GOULD Professional Management Services Jim LEE Back to index c. Prototype development The following OIC members were involved in the prototype development: MEMBER MEMBER REPRESENTATIVE Halisa-NSW Partnership Guy BLOMBERG Ourworld Global Network Tom KOLTAI AA & Associates Ashod APAKIAN Q4 David QUINN d. Market Research on prototype The following OIC members participated in the marketing of the EAIM prototype: MEMBER MEMBER REPRESENTATIVE Ourworld Global Network Rob BRIDGER Indigo School of Graphics Ken BROMFIELD Xpedite Ross TAYLOR Professional Telemarketing Services John BELCHAMBER SDG & Associates Stevan GILLMORE the word group Helen RYAN e. Website Development The following OIC members participated in the OIC Website development. MEMBER MEMBER REPRESENTATIVE BKD Pty Ltd Ken BROMFIELD Collins Information Systems Patricia COLLINS Halisa International Stephen GOULD Back to index LETTERS OF SUPPORT FOR ITOL GRANT 1997 There were a number of letters of support for an ITOL grant for the development of EAIM including 1 The Taxation Istitute of Australia 2 Qunitiles - an OIC member for 3 years Back to index