"B:Water - 3-Conservation Examples"3 Water Conservation Measures
EXAMPLE A:COUNCIL WATER MANAGEMENT TENDERS 1 Example City of Sydney Decision Mon 28 Jul 2008 TENDER - SUPPLY AND INSTALLATION OF A CENTRAL IRRIGATION CONTROL SYSTEM 10551107 FILE NO: S060312 TENDER NO: 0813 1 Metrics A Summary B Recommendation C Attachments D This Tender Process Da Background Db Invitation to tender process Dc Tender submissions Dd Tender evaluation De Performance measurement Df Financial implications Dg Relevant legislation Dh Critical dates / time frames Di Options for council's decision Dj Public consultation 1 METRICS PARK TYPE NUMBER IRRIGATION LIGHTING A Iconic 10 10 8 B SportField 5 5 3 C Neighbourhood 9 9 5 D Pocket Park 18 18 15 E Civic Space 5 5 4 F Street Scape 2 2 0 TOTALS 49 49 35 A SUMMARY This report provides details of the tenders received for the supply and installation of a Central Irrigation Control System (CICS) in 13 of the City's parks and open spaces. Environmental sustainability objectives and ongoing water restrictions require irrigation systems to be more efficient, to reduce water usage and wastage. Tenders were called for the supply and installation of a CICS to improve the management of irrigated parks, gardens and open spaces, by effective water budgeting and sustainable use of water resources. Currently, there are approximately 50 irrigated sites across the City's Local Government area. The proposed CICS will initially be installed in 13 parks and open spaces. The remaining 37 sites will have the CICS introduced in two or three stages, depending on the extent of works required at each site, to bring the system on-line. A separate tender will be called for the remaining 37 sites. Benefits of the CICS include 1 central programming of irrigated sites, 2 real-time water consumption data, 3 real-time leak detection, 4 fault detection and 5 SMS messaging to service providers. Secondary functions that will be implemented over time include the monitoring and management of sports field lighting and water features. The CICS project will utilise best practice technology and systems to meet the objectives outlined in the City's Water Savings Action Plan. B RECOMMENDATION It is resolved that: (A) Council accept the tender offer of Tenderer A (Option B) for the supply and installation of a Central Irrigation Control System at 13 parks and open spaces; (B) Tender Evaluation Summary and Financial Implications, being Attachments B and C respectively to the subject report, remain confidential in accordance with Section 10A (2) (d) of the Local Government Act 1993. C ATTACHMENTS Attachment A: List of sites with irrigation and lighting Attachment B: Tender Evaluation Summary (Confidential) Attachment C: Financial Implications (Confidential) D THIS TENDER PROCESS Da Background Db Invitation to tender process Dc Tender submissions Dd Tender evaluation De Performance measurement Df Financial implications Dg Relevant legislation Dh Critical dates / time frames Di Options for council's decision Dj Public consultation Da BACKGROUND 1. The Park Services team continually explores strategies to reduce water used for the irrigation of the City's parks, gardens and open spaces. 2. Ongoing water restrictions mean that irrigation systems have to be more efficiently managed to reduce water usage and wastage. 3. Tenders were called for the supply and installation of a centrally controlled computer irrigation system, to improve the management of irrigated parks, gardens, and open spaces by effective water budgeting and sustainable use of water resources. 4. The first stage of the proposed CICS will include the installation of software and communications infrastructure for 13 of the City's parks and open spaces. 5. Stage 1 works include: (a) Alan Davidson Oval (b) Alexandria Park (c) Cook & Phillip Park (d) Erskineville Oval (e) Hyde Park North (f) Hyde Park South (g) Jubilee Oval (h) Redfern Park/Oval (i) Reg Bartley Oval (j) Turruwul Park (k) Victoria Park (l) Waterloo Oval (m) Wynyard Park. 6. The remaining 37 sites will have the CICS introduced in two or three stages, depending on the extent of works required at each individual site, to bring the system on line. These proposed works will be subject to a separate tender process. 7. Benefits of the CICS include: (a) central programming of irrigated sites; (b) remote control programming and fault rectification; (c) real time water consumption data; (d) real time leak detection; and (e) fault detection and messaging to service provider. 8. Secondary functions of the CICS include: (a) sports field lights - programmed to be turned on by the hirer using SMS; (b) user pays billing for sports field lighting; (c) water features - monitoring, fault and leak detection; and (d) opening and closing of gates/doors, eg, tennis courts, toilets. 9. The City's objective is to be recognised as a role model of best practice in the management of water and power resources. The CICS project will meet community expectations that the City's parks and open spaces are effectively managed, to ensure sustainable use of resources. 10. The CICS project will be an effective means of achieving the water use objectives, which are outlined in the City's Water Savings Action Plan. Db INVITATION TO TENDER PROCESS 11. The invitation to tender was advertised in The Sydney Morning Herald, The Daily Telegraph and The Australian as an open tender on Tue 18 March 2008. 12. The tender period was three weeks closing Mon 14 Apr 2008. Dc TENDER SUBMISSIONS 13. Five submissions were received from the following organisations: a Ausflow Irrigation b Automated Building Controls c Brooks Irrigation; d Irrigation Management e The Green Horticulture Group. 14. No late submissions were received. Dd TENDER EVALUATION 15. All members of the Tender Evaluation Panel have signed Pecuniary Interest Declarations. No pecuniary interests were noted. 16. The relative ranking of tenders as determined from the total weighted score is provided in the Confidential Tender Evaluation Summary - Attachment B. 17. All submissions were assessed in accordance with the approved evaluation criteria being: (a) tender price; (b) allocation of adequate resources; (c) proposed methodology including quality assurance processes, training and after installation service; (d) experience in works / services of a similar nature, including references; (e) suitability of proposed irrigation system; (f) proposed works program; (g) Occupational Health & Safety; and, (h) financial and commercial trading integrity / insurances. De PERFORMANCE MEASUREMENT 18. The successful Tenderer is responsible for all levels of management, supervision,and delivery of services described in the tender specification. The services will be carried out to the satisfaction of the Contract Manager and in accordance with performance indicators specified within the Contract such as: (a) contract administration and communication; (b) Occupational Health and Safety; (c) service delivery; and (d) site management. Df FINANCIAL IMPLICATIONS 19. Funds of $300,000 were provided for this project in the 2007/08 capital works budget, and it is proposed to carry forward these unspent funds to 2008/09 as part of the Q4 review of the Corporate Plan - see Attachment C. Dg RELEVANT LEGISLATION 20. The tender has been conducted in accordance with a the Local Government Act 1993, b the Local Government (General) Regulation 2005, c the Protection of the Environment Operations Act 1997, and d the City's Contracts Policy. 21. Information provided by tenderers which is commercial-in-confidence has been protected and will not be disclosed in accordance with section 10A(2)(d) of the Local Government Act 1993. A consistent standard for all tenderers has been used in assessing any request for confidentiality by a tenderer. Dh CRITICAL DATES / TIME FRAMES 22. The proposed ClCS project, is scheduled to commence in August 2008, and will take 12 weeks to complete. Di OPTIONS FOR COUNCIL'S DECISION 23. Approve the recommendation - this is the preferred option as it provides for bestpractice technology and systems to be implemented, to improve the sustainable management of water use in the City's parks and open spaces. 24. Not approve the recommendation - this is not the preferred option as the City's irrigation water use will continue to be unmeasured and the City's Water Savings Action Plan objectives cannot be achieved. Dj PUBLIC CONSULTATION 25. There has been no public consultation relating to this project. GARRY HARDING Director City, Cultural and Community Services Mark Spence, Acting Manager, Parks Services Joel Johnson, Manager Parks, Trees and Aquatic Facilities[ Home ] [ Index-SAN ] [ Index - Trp ] [ Index - Wtr ] [ Index - Egy ] [ Index - Bvy ] [ Index - Bld ] [ Index - Wst ] [ Index - Cbh ] [ Sponsorship ] [ Copyright ]