INVITATION TO PREQUALIFY AS TENDERER |
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TENDER: |
WEB SITE RE-DEVELOPMENT |
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TENDER |
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TENDER |
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PREPARED BY: |
Australian Computer Society(ACS), National Office |
LODGEMENT OF TENDERS MAY BE MADE AT: |
The Tender Box Australian Computer Society, National Office |
Deliver to: |
Post to: |
Level 3 |
PO Box Q534 |
TABLE OF CONTENTS
*Lodging Instructions
*1.1 Delivery by hand or by Courier Service
*1.2 By Post
*1.3 Prequalification Submissions
*1.4 Late Applications
*1.5 Submissions
*1.6 Prequalification Enquiries
*1.7 Inquiries made by Registered Tenderers
*2. Background
*2.1 ACS Business Goals
*2.1.1 Relevant
*2.1.2 Authoritative
*2.1.3 Working Better
*3. Operational Environment
*3.1 Business Environment
*3.2 Technical Environment
*4. Criteria for Short Listing of Consultants
*5. Scope of Work and Submissions
*6. Conditions of Consultancy
*7. Conflict of Interest
*8. REGISTRATION DETAILS
*9. PRINCIPALS
*10. ASSOCIATED FIRMS
*11. BUSINESS INFORMATION
*12. INSURANCES
*13. DETAILS OF QUALITY ASSURANCE
*DECLARATION OF BUSINESS STATUS 13, 14
Lodging InstructionsPrequalification submissions must be lodged in a securely sealed envelope or container with the ACS National Office by 2.00 pm EST Wednesday 9 August 2000.
When submitting your prequalification submission, please quote:
"Tender No. ACSNAT 1/2000 – Prequalification as Tenderer – Website Re-development"
Delivery by hand or by Courier ServicePrequalification submissions must be lodged in, or sent by courier service to arrive prior to the nominated closing time and date to:
The Tender Box
Australian Computer Society, National Office
Level 3
160 Clarence Street
SYDNEY NSW 2000
Prequalification submissions must be posted in sufficient time to ensure delivery prior to the nominated closing time and date to:
The Tender Box
Australian Computer Society, National Office
PO Box Q534
Queen Victoria Building
SYDNEY NSW 1230
Prequalification submissions may be received on CD or diskette. These must be readable by the Microsoft Office 97 suite of programs.
Facsimile – (02) 9299 3997
Email tenders@acs.org.au
Where prequalification submissions are not lodged by hand respondents should ensure that the date and time of receipt for transmission is endorsed on the prequalification by the transmitting service.
Prequalification submissions conveyed orally will not be considered.
Prequalification submissions received after the above closing time and date will not be considered unless the respondent provides explicit and conclusive evidence that the prequalification submission was lodged with Australia Post, a commercial courier service or Telecom electronic service in time and that under normal circumstances, the prequalification submission would not have been received late.
Impressions of franking machines will not of themselves provide acceptable evidence of timely posting or dispatch.
Late prequalification submissions lodged through the respondents own electronic service or other than Telecom Public Services will not be admitted.
Submissions will be secured by lock and key at the ACS National Office and opened at 2.00 pm on Wednesday, 9 August 2000.
Anyone wishing to attend please advise Sam Burrell at the ACS National Office on (02) 9299 3666.
For further information on contract matters:
Contact Officer: Sam Burrell
Telephone: (02) 9299 3666
Facsimile: (02) 9299 3997
Email: sam.burrell@acs.org.au
For further information on technical matters:
Contact Officer: Kerrie Comins
Telephone: (02) 9299 3666
Facsimile: (02) 9299 3997
Email: kerrie.comins@acs.org.au
Any inquiries made by registered tenderers will be responded to in writing. The same information will be sent by email to all other organisations that have registered an interest in the Invitation to Prequalify.
This invitation to prequalify is the initial stage of the process being undertaken by the National Office of Australian Computer Society (ACS) for the re-development of the Society’s Website.
The ACS is the recognised association for information technology (IT) professionals, attracting a large and active membership (15,000) from all levels of the IT industry and providing a wide range of services to Members. A member of the Australian Council of Professions, the ACS is the public voice of the IT profession and the guardian of professional ethics and standards in the IT industry, with a commitment to the wider community to ensure the beneficial use of IT. The ACS:
Most of these activities are centered on working with the community, members and academia collecting, storing, analysing and disseminating information.
The current web site at
To create a Society that is relevant to the IT industry, academia and the community in general.
To be, and be seen to be, a credible and authoritative commentator on professional and information industry matters. This Goal concentrates on the effectiveness of the Society in presenting itself as an expert authority on information industry and community matters:
To continuously improve the services to members and the management and operation of the Society. This Goal concentrates on improving the services to members and core processes used throughout the Society. The focus of this goal is on the internal operations of the Society.
In achieving these business goals the ACS is required to:
To date the primary functions of the Society’s Internet presence have been to promote itself and its activities, and related to this, as a means of disseminating information to the Society’s stakeholders. This has been done via both an open (publicly available) web site and a related closed (password protected) web site.
The ACS now wants to exploit the Internet as a medium to extend both its reach into the marketplace and extend the range of services and information provided to Members and other stakeholders.
The target audience for the web site includes the following
A matrix, which catalogues the initial information requirements for each of these target audiences, is attached. Given the diverse nature of both the target audiences and content to be included on the site, it is envisaged that the site must be dynamic and focus the information presented to a site user with reference to the target audience(s) they represent.
As mentioned above the website will be an important window for the ACS and additionally the site aims to directly support the above business goals by:
The current infrastructure at the Australian Computer Society National Office does not currently facilitate the use of Internet access over the network. Key users are equipped with modems and dialup connections. The Internet mail system is based around Microsoft Exchange server with a permanent analog connection.
The ACS web site is hosted by WebCentral.
In short, the National Office is not directly connected to the web site in any capacity.
Firms will be short listed against the following selection criteria:
After the short listing stage, only the successful firm(s) will be required to develop a fully costed proposal in line with specified requirements.
The ACS is seeking submissions from suitably qualified and innovative consultants to undertake the re-development of the Society’s web site.
Firms are to lodge the completed Registration Forms (attached).
Submissions do not need to be fully developed to be short listed. It should however, be noted that short listing will be based on the information provided in the Registration Forms and supporting documentation, and accordingly submissions should contain enough detail and be structured in such a way so as to permit the submissions assessment against the selection criteria identified above.
It is anticipated that submissions must include
As part of their proposals, consultants must provide details of the insurances carried.
All responses to the prequalification will be treated in confidence and intellectual property of firms will be protected.
The ACS gives no guarantee that this project will proceed.
The consultant acknowledges that the ACS relies on the consultant to deliver the specified service in a professional and competent manner.
The Consultant warrants that it does not hold any office or possess any property, is not engaged in any business, trade or calling and does not have any obligations by virtue of any contract whereby, directly or indirectly, duties or interests are or might be created in conflict with or might appear to be created in conflict with its duties and interests under the proposed consultancy.
NAME OF BUSINESS |
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TRADING AS |
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CONSTRUCTION OF BUSINESS |
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(P/L, Partnership etc.) |
Telephone No. |
Business Address |
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Fax No |
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Email address |
Postal Address |
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Contact Name and Title |
Telephone number, Fax and Email address if different from above.
Phone |
Fax |
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Australian Securities Commission Reg. No (ACN No) |
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Australian Business Number (ABN) |
AUSTRALIA |
OVERSEAS |
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AUSTRALIA |
OVERSEAS |
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Special Expertise (eg. provision of contracting staff, operators, application programming etc.)
Time in Business: |
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Total number of employees: |
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PROFESSIONAL INDEMNITY |
PUBLIC RISK |
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Name of Insurer |
Name of Insurer |
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Amount of Cover |
Amount of Cover |
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Policy Number |
Policy Number |
Certificate of Currency - |
YES / NO |
Certificate of Currency - |
YES / NO |
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WORKERS COMPENSATION |
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Name of Insurer |
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Amount of Cover |
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Policy Number |
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Do you have accredited quality assurance system? (circle) |
YES / NO |
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On which standard is it based |
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DECLARATION OF BUSINESS STATUS
FOR: AUSTRALIAN COMPUTER SOCIETY
Note: Full disclosure is mandatory irrespective of the year, State or Territory in which the appointment of a liquidator or dissolution or discharge from bankruptcy occurred. Failure to disclose may result in an adverse determination.
Complete and provide details as applicable to the person or company submitting for registration.
BN
2. Partnership
BN
3. Company (Pty Ltd or Ltd)
(a) Company Name (in full)
ACN
(b) Full names and addresses of all Directors, Managers and respective spouses:
DECLARATION OF BUSINESS STATUS (cont)
(c) Name of Holding or Subsidiary Companies (if applicable):
ACN
ACN
(d) Business Name (if applicable)
BN
Certification
I certify on behalf of
that to the best of my knowledge:
(ii) The business is not trading under:
(i.e. without the proprietors being made bankrupt)
SIGNED
NAME
POSITION HELD
DATED
Alternatively
The consultant must provide details of each instance of the Proprietor, his or her spouse, every Partner and his or her spouse, every Director, Manager and their spouses being or having been bankrupt (if discharged state the date of discharge) or having entered into an arrangement with his or her creditors without proceeding to bankruptcy or of having been a Director, Manager or Secretary of a company which is being or has been wound up or is trading under an arrangement with creditors.
Details:
SIGNED
NAME
POSITION HELD
DATED