Purpose of project
Objectives of Project
Scope of Project
Stages of Project
Sponsors of Project stages

This index will be continually updated as the project moves through its different stages.


The purpose of the ELECTRONIC ASSOCIATION INFORMATION MANAGEMENT (EAIM) system is to provide an electronic information management system for any organisation that is involved with committees, members and/or organising functions.

It is intended to enable small and medium size organisations as well as large organisations to operate far more effectively using Electronic Information Technologies (EIT).

The project is perceived as an opportunity for the project participants to accrue intellectual property royalties from participating in the specification, development, marketing, implementation, support and continued enhancement of the product.


EAIM is viewed as the cornerstone for Associations, Societies, Institutes and Foundations to become an Information Resource for members and contacts. The current objectives of EAIM are:

  1. To enable Associations, Societies, Institutes and Foundations (ASIF) to distribute and receive information by post, fax, e-mail and the Internet to members and potential members

  2. To encourage ASIFs to appreciate the benefits of Electronic Information Interchange (EII) by automatically compiling statistics and historical comparisons

  3. To enable Associations, Societies and Institutes to provide enhanced services for members without increasing the administration and management overheads

  4. To develop a product and expertise for export revenue

  5. To provide a long term revenue stream for the participants in the project

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Currently the scope of phase 1 of the EAIM project is to develop:

a Electronic Committee Information Management (ECIM)
b Electronic Event Information Management (EEIM)
c Electronic Member Information Management (EMIM)

Electronic Committee Information Management - ECIM

Electronic Committee Information Management (ECIM) is based on research with the South Sydney Council, South Sydney Chamber of Commerce (SSCC) and the British Standards Institution (BSI)

These research projects evaluated the issues of information distribution and response to the items on the agendas. ECIM addresses several functions for committee management including:

  1. The formation process

  2. The scope and objectives

  3. Agendas, Records and Minutes

  4. Attachments and supporting information

  5. Item tracking though multiple meetings

  6. Attendance records

  7. Historical review

ECIM provides a simple way for committees, both formal and informal, to be established with clearly defined scope and objectives.

Electronic Event Information Management - EEIM

Electronic Event Information Management (EEIM) is based on research projects with Hampton School, the Open Interchange Consortium (OIC) and the UK Institution of Electrical Engineers (IEE)

These research projects evaluated the issues of resource management, marketing and effective event management. The modules of EEIM include:

  1. Research and booking appropriate venues

  2. Receiving and refining authors papers

  3. Marketing and registration for events

  4. Production conference papers and handouts

  5. Exhibitors and sponsor management

  6. Attendance and cost/profit records

  7. Historical review.

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Electronic Member Information Management - (EMIM)

Electronic Member Information Management (EMIM) is based on research joint venture projects with a number of organisations including the British Standards Institute (BSI), The UK Institute of Electrical Engineers (IEE) and the Open Interchange Consortium (OIC).

These research projects evaluated the issues of changing membership information, member participation and contribution, membership participation/contribution and member voting eligibility. The modules of EMIM include:

  1. Standard profile for papers, fax and e-mail distribution

  2. Participation and contribution records

  3. Marketing and membership renewals

  4. Electronic voting

  5. Historical review


  1. Specification Mar '96 - Sep '96

  2. Prototype Nov '96 - Apr '97

  3. Market Research on Prototype May '97 - Nov '97

    In Dec '97 EAIM was placed on hold for 2 years while OIC focused on the Y2K issue with OIC Y2KRAMP.

  4. Web site development Dec '97 - Mar '98

  5. Market Research for pilot funding Apr '98 -

  6. Pilot development

  7. Production system

  8. Marketing production system

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There were sponsors for different stages of the project:

a. Specification

The following OIC member organisations were involved in the specification of EAIM:

Advansys Greg Bell/Jeremy BELL
Bruce Askew & Associates Bruce ASKEW
Commonwealth Bank Aus Stephan SMYDZUK
Decision Support Centres Aus John MILFORD/Ron EXTON
Govt Purchasing Index Simon TILLEY
Halisa-NSW Partnership Stephen GOULD
Hypercom Robert WHITER
Kimberly-Clark Mario CARNIATO
Media Technology Damien CARR
MN & Associates Mark NELSON
Optus Communications James WILSON
Quintiles Australia Les GILLINGS
SDG & Associates Stevan GILLMORE

b Prototype

The following OIC member organisations sponsored the funding for the development of the project prototype:

Ourworld Global Network Tom KOLTAI
Commonwealth Bank Stephan SMYDZUK
Quintiles Les GILLINGS
Halisa International Stephen GOULD
Professional Management Services Jim LEE

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c. Prototype development

The following OIC members were involved in the prototype development:

Halisa-NSW Partnership Guy BLOMBERG
Ourworld Global Network Tom KOLTAI
AA & Associates Ashod APAKIAN
Q4 David QUINN

d. Market Research on prototype

The following OIC members participated in the marketing of the EAIM prototype:
Ourworld Global Network Rob BRIDGER
Indigo School of Graphics Ken BROMFIELD
Xpedite Ross TAYLOR
Professional Telemarketing Services John BELCHAMBER
SDG & Associates Stevan GILLMORE
the word group Helen RYAN

e. Website Development

The following OIC members participated in the OIC Website development.

Collins Information Systems Patricia COLLINS
Halisa International Stephen GOULD

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